ALAIQ Technologie

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Privacy Policy

Privacy Policy

Data protection declaration

With this privacy policy, we would like to inform you about the type, scope and purpose of the processing of personal data (hereinafter also referred to as "data"). Personal data is all data that has a personal reference to you, e.g. name, address, email address or your user behaviour. The privacy policy applies to all data processing operations carried out by us, both in the context of our core activities and for the online media we provide.

I. Who is responsible for data processing at our company

Responsible for data processing is:

ALAIQ Technologie GmbH
Dr. David Arfmann
Am Tabakquartier 62
28197 Bremen
Germany

+49 (0) 421 49 93 00 25
sales@alaiq.com
https://alaiq.com

The Data Protection Officer of the controller is:

TÜV Informationstechnik GmbH
Unternehmensgruppe TÜV NORD
IT Security, Business Security & Privacy
Am TÜV 1
45307 Essen

Telefon 0201 – 8999-899
Telefax 0201 – 8999-666
E-Mail: privacyguard@tuvit.de

 

 

II. General information on data processing

1. Scope of the processing of personal data

If you are our customer or business partner or are interested in our services, the type, scope and purpose of the processing of your data depends on the contractual or pre-contractual relationship existing between us. In this sense, the data processed by us includes all data that is or was provided by you for the purpose of utilising the contractual or pre-contractual services and that is required to process your enquiry or the contract concluded between us. Unless otherwise stated in the further information in this privacy policy, the processing of your data and its disclosure to third parties is limited to the data that is necessary and expedient to answer your enquiries and/or to fulfil the contract concluded between you and us, to protect our rights and to fulfil legal obligations. We will inform you which data is required for this before or during data collection. Insofar as we use third-party providers to provide our services, the data protection notices of the respective third-party providers apply.

Data subjects: Interested parties, business and contractual partners

Purpose of processing: Processing of contractual services, communication and answering contact enquiries, office and organisational procedures

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) serves as the legal basis for the processing of personal data.

When processing personal data that is necessary for the fulfilment of a contract to which the data subject is a party, Art. 6 para. 1 lit. b GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.

Insofar as the processing of personal data is necessary to fulfil a legal obligation to which our company is subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.

If the processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights and freedoms of the data subject do not outweigh the first-mentioned interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing.

3. Data erasure and storage duration

The personal data of the data subject will be erased or blocked as soon as the purpose of storage no longer applies. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject.

The data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or fulfilment of a contract.

III. Provision of the website and creation of log files

1. Description and scope of data processing

To provide our website, we use a provider on whose server our website is stored and made available for retrieval on the Internet (hosting). The provider may process all data transmitted via the browser you use that is generated when you use our website. This includes in particular your IP address, which the provider requires in order to be able to deliver our online offer to the browser you are using, as well as all entries you make via our website. In addition, the provider we use can collect

    – das Datum und die Uhrzeit des Zugriffs auf unsere Internetseite

    – Zeitzonendifferenz zur Greenwich Mean Time (GMT)

    – Zugriffsstatus (HTTP-Status)

    – die übertragene Datenmenge

    – der Internet-Service-Provider des zugreifenden Systems

    – der von Ihnen verwendete Browsertyp und dessen Version

    – das von Ihnen verwendete Betriebssystem

    – die Internetseite, von welcher Sie gegebenenfalls auf unsere Internetseite gelangt sind

    – die Seiten bzw. Unterseiten, welche Sie auf unserer Internetseite besuchen.

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    The aforementioned data is stored as log files on the servers of our provider. This is necessary to ensure the stability and security of the operation of our website.

    Data concerned:

      – Inhaltsdaten (bspw. Posts, Fotos, Videos)

      – Nutzungsdaten (bspw. Zugriffszeiten, angeklickte Webseiten)

      – Kommunikationsdaten (bspw. Informationen über das genutzte Gerät, IP-Adresse)

      Data subjects: Users of our website

      Web host(s) commissioned by us:

      IONOS

      Service provider: IONOS SE,  Elgendorfer Str. 57, 56410 Montabaur

      Website https://www.ionos.de/hosting/webhosting

      Privacy policy: https://www.ionos.de/terms-gtc/datenschutzerklaerung/

      2. Legal basis for data processing

      The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.

      3. Purpose of the data processing

      Data is stored in log files to ensure the functionality of the website. We also use the data to optimise the website and to ensure the security of our information technology systems. The data is not analysed for marketing purposes in this context.

      4. Duration of storage

      The data is deleted as soon as it is no longer required to fulfil the purpose for which it was collected. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or anonymised so that it is no longer possible to identify the accessing client.

      5. Possibility of objection and cancellation

      The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility for the user to object.

      IV. Use of cookies

      1. Description and scope of data processing

      Our website uses cookies. Cookies are small text files consisting of a series of numbers and letters that are stored on the device you are using. Cookies are primarily used to exchange information between the device you are using and our website. This includes, for example, the language settings on a website, the login status or the point at which a video was watched.

      Two types of cookies are used when you visit our website:

        – Temporäre Cookies (Session Cookies): These store a so-called session ID, which can be used to assign various requests from your browser to the shared session. Session cookies are deleted when you log out or close your browser.

        – Permanente Cookies: Permanent cookies remain stored even after you close your browser. This allows our website to recognise your computer when you return to our website. Information on language settings or log-in information, for example, is stored in these cookies. These cookies can also be used to document and store your surfing behaviour. This data can be used for statistical, marketing and personalisation purposes.

        In addition to the above categorisation, cookies can also be differentiated according to their purpose:

          – Notwendige Cookies: These are cookies that are absolutely necessary for the operation of our website in order to save logins or shopping baskets for the duration of your session or cookies that are set for security reasons.

          – Statistik-, Marketing- und Personalisierungs-Cookies: These are cookies that are used for analysis purposes or to measure reach. Such "tracking" cookies can be used in particular to store information on search terms entered or the frequency of page views. In addition, the surfing behaviour of an individual user (e.g. viewing certain content, use of functions, etc.) can also be stored in a user profile. Such profiles are used to display content to users that corresponds to their potential interests. If we use services that store cookies on your end device for statistical, marketing and personalisation purposes, we will inform you about this separately in the following sections of our privacy policy or when obtaining your consent.

          Data concerned:

          – Nutzungsdaten (bspw. Zugriffszeiten, angeklickte Webseiten)

          – Kommunikationsdaten (bspw. Informationen über das genutzte Gerät, IP-Adresse)

          •  

          Data subjects: Users of our online services

          2. Legal basis for data processing

          Legitimate interest, Art. 6 para. 1 lit. f GDPR
          If we do not obtain your consent to the setting of cookies, we base the processing of your data on our legitimate interest in improving the quality and user-friendliness of our website, in particular the content and functions. You can use the security settings of your browser to object to the use of cookies set by us within the scope of our legitimate interest. There you can specify whether you do not accept cookies from the outset or only accept them on request, or whether you want cookies to be deleted every time you close your browser. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

          3. Purpose of the data processing

          Displaying our website, ensuring the operation of our website, improving our website, communication and marketing.

          4. Duration of storage, possibility of objection and removal

          Consent, Art. 6 para. 1 lit. a GDPR
          If we ask you to allow us to place certain cookies on your end device before you visit our website and you consent to this, the legal basis is to be seen in the consent you have given. As part of your consent, we will inform you which cookies we set in detail. If you do not give this consent, only the so-called technically necessary cookies that are required for the proper operation of our website and its display in your browser will be set. If you have consented to the setting of cookies, you have the option to withdraw your consent at any time.

          V. Making contact

          1. Description and scope of data processing

          If you contact us via email, social media, telephone, fax, post, our contact form or in any other way and provide us with personal data such as your name, telephone number or email address or provide further information about yourself or your request, we will process this data to answer your enquiry within the framework of the pre-contractual or contractual relationship existing between us.

          If you contact us by e-mail, we would like to point out that the transmission is usually unencrypted.

          If you contact us via a contact form on our website, your data will be processed electronically. If you send your request via the contact form, the transmission of your data is encrypted in accordance with the state of the art.

          Protection during transmission of contact form data: The data is protected by: TLS 1.2 128-bit key via DigiCert Inc, certificates GeoTrust TLS DV RSA Mixed SHA256 2020 CA-1.

          Data subjects: Interested parties, customers, business and contractual partners

          2. Legal basis for data processing

          Contract fulfilment and pre-contractual enquiries, Art. 6 para. 1 lit. b GDPR, legitimate interest, Art. 6 para. 1 lit. f GDPR

          3. Purpose of the data processing

          Communication and answering contact enquiries, office and organisational procedures

          4. Duration of storage

          The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.

          5. Possibility of objection and cancellation

          The user has the option to revoke their consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of their personal data at any time. In such a case, the conversation cannot be continued.

          VI. Applicant data

          1. Description and scope of data processing

          If you apply to us, we process the personal data you provide to us in the application process, such as your name, address, place of residence, age, application photo, e-mail and telephone number, professional background including schools, training, studies. If you send the data by e-mail or via a contact form on our online presence, it will be processed electronically. If you send your application via the contact form, the transmission of your data is encrypted according to the state of the art. If you send your data by e-mail, we would like to point out that the transmission is usually unencrypted. If an employment contract is concluded following the application process, we will store your data for the purpose of processing the employment relationship in compliance with the statutory provisions.

          Data subjects: Applicants and applicants

          2. Legal basis for data processing

          Contract fulfilment and pre-contractual enquiries, Art. 6 para. 1 lit. b GDPR, legal obligation, Art. 6 para. 1 lit. c GDPR

          3. Purpose of the data processing

          Processing of the application procedure

          4. Duration of storage, possibility of objection and removal Widerspruchs- und Beseitigungsmöglichkeit

          If no employment contract is concluded, your data will be deleted after completion of the application procedure or at the latest 6 months after its completion. This does not apply if legal provisions prevent the deletion or if the further storage of your data is necessary for the purpose of providing evidence, for example in proceedings under the General Equal Treatment Act (AGG). The application process is deemed to be completed when the rejection is sent to you.

          VII. Advertising by e-mail, post or telephone

          1. Description and scope of data processing

          We process personal data for our advertising communication by e-mail, post or telephone. 

          Data subjects: Communication partner

          2. Legal basis for data processing

           Contract fulfilment and pre-contractual enquiries, Art. 6 para. 1 lit. b GDPR, legal obligation, Art. 6 para. 1 lit. c GDPR

          3. Purpose of the data processing

          Direct advertising measures (marketing) by email, post or telephone

          4. Duration of storage, possibility of objection and removal Widerspruchs- und Beseitigungsmöglichkeit

          You can object to receiving our advertising measures at any time or withdraw your consent to receiving our advertising communication at any time. In order to be able to prove in case of doubt that your consent was given even after your objection or revocation, we can store your data for up to 4 years after your objection/revocation. We will not use your data for any further purposes after your objection/revocation. If you want us to delete your data before then, we will do so after you have confirmed to us that you originally gave us your consent.

          VIII. Tracking-Tools (Google Analytics)

          Our website uses Google Analytics, a web analytics service provided by Google LLC, to analyze and improve the use of our site. Cookies are used to collect information such as page views, session duration, and device usage. Your IP address is anonymized to prevent any direct tracing back to you.

          Data processing is based on your consent (Art. 6 (1) lit. a GDPR). Data may be transferred to third countries, such as the USA, but we have implemented appropriate safeguards (Standard Contractual Clauses) to ensure the protection of your data.

          Opt-out: Opt-out: You can prevent the collection of your data by Google Analytics at any time by adjusting your cookie settings or using a browser add-on to deactivate Google Analytics.

          For more information, please refer to Google's Privacy Policy. Datenschutzhinweisen von Google.

           

          IX. Social Media Links (LinkedIn, Xing, YouTube)

          Our website includes links to external social media platforms such as LinkedIn, Xing, and YouTube. These links provide you with additional information and content. When you click on these links, you are redirected to the respective platforms, and personal data such as your IP address or the URL of the page you visited may be transmitted to the platform operators.

          1. Beschreibung und Umfang der Datenverarbeitung

          Please note that by using these links, no data is collected or processed by us. Once you visit these platforms, data processing is solely managed by the respective social media operators. They may collect, process, and potentially combine your data with other information, especially if you are logged into your social media account.

          The following platforms are included:

          – LinkedIn• LinkedIn: A professional networking platform that may collect data about your profile and usage behavior. For more details, please refer to LinkedIn’s Privacy Policy. Datenschutzerklärung von LinkedIn.

          – Xing: Ebenfalls ein berufliches Netzwerk, das Daten über Ihre Interaktionen auf der Plattform speichert. Details dazu finden Sie in der Datenschutzerklärung von Xing.

          – YouTube • YouTube (Google): YouTube stores data on your usage behavior and can link this data with other Google services. For more information, please refer to Google’s Privacy Policy. Datenschutzerklärung von Google.

          2. Zweck der Verlinkung

          The social media links are provided to offer you access to more information about our content, services, and updates on these platforms. Clicking the links connects you directly to our profiles on these platforms, but no personal data is collected by us in this process.

          3. Dauer der Speicherung, Widerspruchs- und Beseitigungsmöglichkeit

          Please be aware that the processing of personal data by these platforms is outside of our control. To learn more about how your data is handled or to adjust your privacy settings, please consult the privacy policies of each provider.

          You can prevent data collection by logging out of your social media accounts before visiting our website or by adjusting the privacy settings in your browser or on the platforms themselves.

          4. Haftungsausschluss

          We are not responsible for how personal data is processed on the social media platforms to which we link. This privacy policy only applies to the links provided, not the use of the platforms themselves.


          X. Newsletter Subscription

          When you sign up for our newsletter, we collect and process personal data, such as your email address, to regularly send you information about our products, services, and updates. Protecting your data is important to us. Below, we explain how we use your data in the context of our newsletter service.

          1. Beschreibung und Umfang der Datenverarbeitung

          When you subscribe to our newsletter, we collect the following information:

          – Ihre E-Mail-Adresse (Pflichtangabe)

          This data is used solely for sending our newsletter and will not be shared with third parties.

          2. Legal basis for data processing

           Contract fulfilment and pre-contractual enquiries, Art. 6 para. 1 lit. b GDPR, legal obligation, Art. 6 para. 1 lit. c GDPR

          3. Purpose of the data processing

          Your email address is collected and processed for the purpose of sending you the newsletter. You can withdraw your consent at any time by clicking the unsubscribe link at the bottom of each newsletter or by contacting us directly.

          4. Duration of storage, possibility of objection and removal

          We store your data for as long as you remain subscribed to our newsletter. If you unsubscribe, your data will be deleted immediately unless legal retention periods require a longer storage.

          5. Weitergabe an Dritte

          We may use service providers to send our newsletter on our behalf. These providers are contractually obligated to protect your data according to the applicable data protection laws and process your data only as instructed by us.

          XI. Rights of the data subject

          If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

          1. Right to information

          You have the right to request information from us at any time as to whether personal data concerning you is being processed by us. If this is the case, you are entitled to information regarding the information specified in Art. 15 para. 1 2nd HS GDPR.

          You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organisation. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

          2. Right to rectification

          You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.

          3. Right to restriction of processing

          You have the right to demand that we restrict processing, provided that the legal requirements under Section 18 GDPR are met.

          4. Right to erasure

          You also have the right to demand that we delete personal data concerning you immediately. We are obliged to comply with this request and delete personal data unless we are legally obliged or authorised to continue processing your data. For details, please refer to Art. 17 GDPR.

          5. Right to information

          If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

          You have the right to be informed of these recipients by the controller.

          6. Right to data portability

          If your data is processed by us with your consent or on the basis of a contract, you have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller, provided that the legal requirements of Art. 20 GDPR are met.

          7. Right of objection

          You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.

          The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defence of legal claims.

          If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.

          If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

          You have the option of exercising your right to object in connection with the use of information society services - notwithstanding Directive 2002/58/EC - by means of automated procedures that use technical specifications.

          8. Right to revoke the declaration of consent under data protection law

          You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

          9. Automated decision-making in individual cases, including profiling

          You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

          1. für den Abschluss oder die Erfüllung eines Vertrags zwischen Ihnen und dem Verantwortlichen erforderlich ist,

          2. aufgrund von Rechtsvorschriften der Union oder der Mitgliedstaaten, denen der Verantwortliche unterliegt, zulässig ist und diese Rechtsvorschriften angemessene Maßnahmen zur Wahrung Ihrer Rechte und Freiheiten sowie Ihrer berechtigten Interessen enthalten oder

          3. mit Ihrer ausdrücklichen Einwilligung erfolgt.

          1.  

          However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.

          With regard to the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.

          10. Right to lodge a complaint with a supervisory authority

          Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.

          The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

          XII. Security Measures

          In addition, we take state-of-the-art technical and organisational security measures in order to comply with the provisions of data protection laws and to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorised access by third parties.

          XIII. Actuality and changes to this privacy policy

          This privacy policy is currently valid and has the status of September 2024. Due to changes in legal or official requirements, it may be necessary to adapt this privacy policy.